Meeting today at 12.30, meet outside CLS.
Please bring lists of transport requirements so that we can draw up transport schedule.
Wednesday 13 May 2009
Monday 11 May 2009
meeting notes from 11.05.09
a few notes
*) Flyers are printed and Jack is taking them on a distribution run to galleries across London tomorrow (thank you jack) Most of us who were at the meeting today took flyers to distribute and the spares are with jack in his studio if you don't have some and want them
*) 50 posters have been printed thanks to Elvira and jack is distributing them too
*) Listings have been contacted and have our details for the show, as far as i am aware they stress the fact that the show is free and there is parking
*) private view is from 6 till 10 (wed 20th) and we will be organising a ticket sale system for the bar as we cant get free booze and we cant sell booze. So with a rota of volunteers from the steering committee we will be selling tickets and giving the booze with the tickets to get around the licensing issue. The college are lending us the money to buy booze but we need to pay it back as the policy is not to buy alcohol with college funds
*) Sam is going to buy and transport the booze for the show which will be 100 cans of beer and 20 bottles of red and 20 bottles of white wine. We will also be buying soft drinks and plastic cups. We do not have recycling facilities on site for this large number of glass and plastic so it looks like it is going in the bin unless other offers come in
*) Robyn and Rosie have offered to man the bar but need other volunteers to work on a rota for the eve
*) There is a skip on site and we are trying to find out, especially from sculpture, how many of them expect to use this facility so we don't end up with an overflow or dumped work.
*) Sam is sorting out how much timber we may or may not need and when exactly we can get into the building to start building the walls we need for extra hanging space and to cover the back wall.
*) We have access on friday but are not sure if we can build on friday as Matt in Sculpture may not be available
*) We still need volunteers to paint and build the walls so ask your class please.
*) there are toilets on site outside the main buildings
*) We are trying to get a transport schedule in place so we know who needs work transported, what it is and then we can work out a rota to transport work in the most sensible way. Please contact your class to find out if they are bringing in the work themselves or need transport from the college.
*) Work being transported from college needs to be wrapped to protect it, it also needs to be labelled with the artists name, what room it is going in (if this is decided) and their contact number and course.
*) Some things are clear from the data base that they need to go in first i.e. all the hanging work and large sculptures
*) We estimate that we will need maybe two vans to transport the work on monday and tuesday
*) First pick up from college is 8:30am on monday.
*) We need volunteers to drive the vans who need to be over 25 for insurance purposes, Please ask your class
*) A round trip from college to TBW looks likely to be over 2 hours long so will only get a few trips in each day
*) Students with specific installation needs will need to be on site while their work is put in place. BUT students with non essential installation needs will be asked ideally to leave the placement and installation to the curation team (we don't want 50 students bickering about where the work is going and we wont be able to hang most work till we have it all on site anyway to set heights and arrange placement
*) Work can be transported from TBW after the show to college but CANNOT be stored in college, so students need to be aware that they need to collect their work either from TBW or College on the sunday. (im concerned about the wrapping of work and how it will be re wrapped to bring to college....)
*) We are asking all students to be at TBW at 10am on sunday to collect their work and that we must be out and ready to hand over by 4pm on sunday at the latest.
*) there will be no lifting equipment on sunday to remove work. we are trying to find ways to make sure we can remove work safely.
*) WEDNESDAY 13th is the deadline to find out who needs work transported from college to TBW and who is delivering it there themselves
*) we need volunteers to support TBW staff on the private view night to help with parking and greeting guests. I think we are hoping we can rota this through the steering committee?
*) we are trying to put together a floor plan and map with a numbering system instead of having name labels next to work. There ill be one e-mail contact should any work be sold.
*) please log the titles of students work on the data bases set up. If you are having trouble accessing these please ask someone in the committee for help. Titles will appear with the floor plan and list of artists and not on the wall next to work.
*) Risk assessments need to be in ASAP
*) Flyers are printed and Jack is taking them on a distribution run to galleries across London tomorrow (thank you jack) Most of us who were at the meeting today took flyers to distribute and the spares are with jack in his studio if you don't have some and want them
*) 50 posters have been printed thanks to Elvira and jack is distributing them too
*) Listings have been contacted and have our details for the show, as far as i am aware they stress the fact that the show is free and there is parking
*) private view is from 6 till 10 (wed 20th) and we will be organising a ticket sale system for the bar as we cant get free booze and we cant sell booze. So with a rota of volunteers from the steering committee we will be selling tickets and giving the booze with the tickets to get around the licensing issue. The college are lending us the money to buy booze but we need to pay it back as the policy is not to buy alcohol with college funds
*) Sam is going to buy and transport the booze for the show which will be 100 cans of beer and 20 bottles of red and 20 bottles of white wine. We will also be buying soft drinks and plastic cups. We do not have recycling facilities on site for this large number of glass and plastic so it looks like it is going in the bin unless other offers come in
*) Robyn and Rosie have offered to man the bar but need other volunteers to work on a rota for the eve
*) There is a skip on site and we are trying to find out, especially from sculpture, how many of them expect to use this facility so we don't end up with an overflow or dumped work.
*) Sam is sorting out how much timber we may or may not need and when exactly we can get into the building to start building the walls we need for extra hanging space and to cover the back wall.
*) We have access on friday but are not sure if we can build on friday as Matt in Sculpture may not be available
*) We still need volunteers to paint and build the walls so ask your class please.
*) there are toilets on site outside the main buildings
*) We are trying to get a transport schedule in place so we know who needs work transported, what it is and then we can work out a rota to transport work in the most sensible way. Please contact your class to find out if they are bringing in the work themselves or need transport from the college.
*) Work being transported from college needs to be wrapped to protect it, it also needs to be labelled with the artists name, what room it is going in (if this is decided) and their contact number and course.
*) Some things are clear from the data base that they need to go in first i.e. all the hanging work and large sculptures
*) We estimate that we will need maybe two vans to transport the work on monday and tuesday
*) First pick up from college is 8:30am on monday.
*) We need volunteers to drive the vans who need to be over 25 for insurance purposes, Please ask your class
*) A round trip from college to TBW looks likely to be over 2 hours long so will only get a few trips in each day
*) Students with specific installation needs will need to be on site while their work is put in place. BUT students with non essential installation needs will be asked ideally to leave the placement and installation to the curation team (we don't want 50 students bickering about where the work is going and we wont be able to hang most work till we have it all on site anyway to set heights and arrange placement
*) Work can be transported from TBW after the show to college but CANNOT be stored in college, so students need to be aware that they need to collect their work either from TBW or College on the sunday. (im concerned about the wrapping of work and how it will be re wrapped to bring to college....)
*) We are asking all students to be at TBW at 10am on sunday to collect their work and that we must be out and ready to hand over by 4pm on sunday at the latest.
*) there will be no lifting equipment on sunday to remove work. we are trying to find ways to make sure we can remove work safely.
*) WEDNESDAY 13th is the deadline to find out who needs work transported from college to TBW and who is delivering it there themselves
*) we need volunteers to support TBW staff on the private view night to help with parking and greeting guests. I think we are hoping we can rota this through the steering committee?
*) we are trying to put together a floor plan and map with a numbering system instead of having name labels next to work. There ill be one e-mail contact should any work be sold.
*) please log the titles of students work on the data bases set up. If you are having trouble accessing these please ask someone in the committee for help. Titles will appear with the floor plan and list of artists and not on the wall next to work.
*) Risk assessments need to be in ASAP
Saturday 2 May 2009
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